Background |
THIS IS NOT UNDER UNDP CONTRACT. PLEASE SEND DIRECTLY APPLICATION IN LINE WITH APPLICATION PROCEDURE AS OUTLINED BELOW.
UNDP Indonesia's mission is to be an agent for change in the human and social development of Indonesia. We aim to be a bridge between Indonesia and all donors as well as a trusted partner to all stakeholders. We work in four key areas of development: Governance Reforms, Pro-Poor Policy Reforms, Conflict Prevention and Recovery, and Environment Management, with the overarching aim of reducing poverty in Indonesia. Besides the four priority areas, UNDP Indonesia is also engaged in a variety of crosscutting initiatives focused on HIV/AIDS, gender equality, and information and technology for development.
I. Organizational Context
Under direct guidance and supervision of the National Project Manager (NPM), the Finance Assistant provides support to office operations performing a variety of standard administrative processes ensuring high quality and accuracy of work. The Finance Assistant promotes a client, quality and results-oriented approach.
The Finance Assistant works closely with the National Project Director from the Ministry of Environment, Project Steering Committee, UNFCCC focal point, UNDP Programme Officer for Environment and the National Climate Change Committee.
II. Functions / Key Results Expected
Summary of Key Functions:
- Implementation of operational strategies
- Functioning of cost-recovery system
- Accounting and administrative support
- Project cash management
- Knowledge building and knowledge sharing
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Duties and Responsibilities |
1. Ensures implementation of operational strategies focusing on achievement of the following results:
- Full compliance of financial processes and financial records with the government rules, regulations, policies and strategies.
- Input to the project business processes mapping and elaboration of the content of internal Standard Operating Procedures in Finance in consultation with the direct supervisor and office management
2. Ensures functioning of the optimal cost-recovery system focusing on achievement of the following results:
- Provision of inputs for preparation of cost-recovery bills in Atlas for the services provided by UNDP, follow up on cost recovery.
3. Provides accounting and administrative support to the project focusing on achievement of the following results:
- Proper control of the supporting documents for payments and financial reports for NEX projects; Maintenance of the internal expenditures control system which ensures that vouchers processed are matched and completed, transactions are correctly recorded and posted in Atlas; travel claims and other entitlements are duly processed.
- Timely corrective actions on unposted vouchers, including the vouchers with budget check errors, match exceptions, unapproved vouchers.
- Presentation of information on the status of financial resources as required.
- Management of cash receipts and petty cash.
- Maintenance of the proper filing system for finance records and documents.
4. Ensures proper project cash management system functioning focusing on achievement of the following results:
- Create timely report of cash position for local accounts to ensure sufficient funds on hand for disbursements. Timely identification and recording of receipts for income application.
5. Supports knowledge building and knowledge sharing in the project focusing on achievement of the following results:
- Participation in the trainings for the operations/ projects staff on Finance.
- Contributions to knowledge networks and communities of practice.
III. Impact of Results
The key results have an impact on the efficiency of the project unit and its activity. Accurate presentation of information strengthens the quality of the preparation of Indonesia’s Second National Communication to the UNFCCC
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Competencies |
IV. Competencies and Critical Success Factors
Corporate Competencies:
- Demonstrates commitment to MoE’s mission, vision and values
- Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability
Functional Competencies
Knowledge Management and Learning
- Shares knowledge and experience
- Actively works towards continuing personal learning and development in one or more practice areas, acts on learning plan and applies newly acquired skills
Development and Operational Effectiveness
- Ability to perform a variety of standard tasks related to financial resources management, including screening and collecting documentation, financial data processing, filing, provision of information.
- Good knowledge of financial rules and regulations, accounting
- Strong IT skills
- Ability to provide input to business processes re-engineering, implementation of new system
Leadership and Self-Management
- Focuses on result for the client and responds positively to feedback.
- Consistently approaches work with energy and a positive, constructive attitude.
- Remains calm, in control and good humored even under pressure.
UNDP Accounting and Finance Training and certification
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Required Skills and Experience |
V. Recruitment Qualifications
Education:
- Secondary Education with specialized certification in Accounting and Finance. University Degree in Business or Public Administration desirable, but it is not a requirement.
Experience:
3 to 5 years of relevant finance experience at the national or international level is required. Experience in the usage of computers and office software packages (MS Word, Excel, etc) and knowledge of spreadsheet and database packages, experience in handling of web based management systems.
Language Requirements:
- Fluent written and oral communication in Indonesian and English
Application may also be addressed to:
National Project Director
Project: Enabling Activity for the Preparation of Second National Communication to UNFCCC
Assistant Deputy for Climate Change Impact Control
Ministry of Environment
Building A, 6th Floor
Jl. D.I. Panjaitan Kav. 24,
Jakarta 13410
FEMALE CANDIDATES ARE ENCOURAGED TO APPLY |
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